How much does digital signage cost?

Well, there is no one-word answer to that. The reason is digital signage can mean several things.

From retail stores to corporate offices, electronic signs have become a powerful tool to convey information, promotions, and messages. However, the world of technology can be somewhat enigmatic, especially when understanding the cost structure associated with these advanced displays.

This guide discusses how digital signage prices work, decoding the intricacies and focusing on the factors influencing the cost.

Components impacting the cost of digital signage ownership

The price of setting up a digital signage display depends on four factors:

• The choice of digital signage hardware

• The number of screens

• The features & installation cost of digital signage software

• The functionality of the digital signage

However, once we scratch the surface, a few other costs emerge that we often don’t calculate because they are not involved upfront while setting up digital signage. But those costs are intrinsic to your digital signage budget. Two such hidden costs are:

• The cost of effort

• The cost of content

Let’s discuss this in more detail.

A. The cost of digital signage hardware

The hardware cost of digital signs includes the investments in the digital screens, the digital signage player, and ancillary expenses like the cost of setup.

The cost of screens

The type of screen you choose depends on the purpose of your incorporated signage alongside the digital display board cost. A simple LCD TV screen can suffice for showing image & video content on a digital church sign, but the same will fail to support a long-term digital advertising billboard.

**Decision-making parameters for choosing the screen type:**

• Working hours

• Interactivity

• Indoor or outdoor implementation

• Screen positioning (hanging, standing, mounted, or embedded)

**Specifications that affect the per-screen cost of digital signage are:**

• Size

• Resolution

• Brightness

• Viewing angles

• Touch support

• Screen refresh rate

• Contrast ratio

• Energy consumption

• Durability

Here is a comparison of some commercial displays in terms of display price and features.

The cost of digital signage player

The digital signage player helps render your content on screen. The choice of your player determines what type of content gets processed (images, videos, web content, URLs) and how fast it is processed.

The digital signage cost breakdown varies from player to player. For instance, Samsung displays use Tizen OS, Intel players use Windows OS, and the pricing depends on the same, while Chromebit & Chromebox players use Chrome OS.

To learn more about the most popular digital signage players, visit the Pickcel player page.

The necessity of purchasing an external digital signage player device hinges on your screen model selection. Should your signage display include an embedded media player, there is no requirement for an external device.

However, if you are converting a regular TV into digital signage, you will need an external media player. Sometimes, displays with in-built players also need an external digital signage player for additional processing power.

**Factors that affect the cost of your digital signage player:**

• Operating system

• Memory/storage/CPU power

• Media support

• Working hours

• Indoor or outdoor operation

• Environmental conditions (temperature/humidity)

Here are some recommended digital signage players depending on signage pricing & business necessity:

B. The cost of digital signage software

Digital signage network owners commonly fall into the trap of overemphasizing digital signage hardware, leading them to overspend on digital displays while overlooking the significance of robust, feature-rich digital signage software.

In any digital signage system, software forms the most crucial component. Therefore, it is important to select your partner and support team based on much research.

On-premise v/s Cloud digital signage software

Your digital signage software can be hosted in two ways: on a cloud server or deployed on a private data center (on-premise).

The following infographic compares the cloud and on-premise digital signage software:

Cloud-based software typically follows a subscription-based license model for digital signage. This indicates the generation of monthly bills, with fees ranging from $10 to $50 per month per screen, offering scalability and remote management. When discontinued, the subscription stands canceled, and subsequent months won’t incur charges.

On-premise solutions, on the other hand, require a one-time upfront cost along with additional expenses for updates and support. These solutions are commonly preferred by enterprises with established IT infrastructure, such as hospitals and corporate offices. When choosing software, it is important to consider the number of screens it supports.

Free vs. commercial digital signage software

There are many open-source digital signage software. These open-source software are free of any cost. You can go to GitHub and search for the codes and build your own program.

Here’s the catch with open-source software: You have to be technically proficient since the responsibility solely falls on you.

This brings challenges during setup and lacks accountability protection, leading to a growing list of risks and obstacles. As a result, many open-source software users spend significantly more than those using proprietary alternatives. How does this happen?

There can be software-hardware compatibility issues (leading to hardware damage, hardware repurchase, and loss of time).

There will be challenges in bug fixes and getting a software update. The user has to maintain the software independently.

If you’re not a hobbyist building software in your leisure time, opting for licensed digital signage software is the right choice. These user-friendly solutions are designed to be easily manageable, even for someone unfamiliar with tech.

Opting for licensed digital signage software not only guarantees robust data security but also ensures you receive comprehensive support. These professional vendors are familiar with diverse digital signage requirements, resulting in feature-rich software. For instance, most providers offer an in-built app store offering an array of business, social media, and utility apps to cater to your business needs.

C. The effort cost of implementing & maintaining a digital signage network

After acquiring the digital signage hardware and software, the next step is assembling a team of experts to set up the system for you. However, digital signage budget plans often skip these effort costs.

One-time implementation cost

The hardware installation, screen mounting, and cabling costs are one-time physical setup cost. Generally, this shouldn’t be more than $100 for a small project (but it can multiply based on the size of your digital signage network).

Another setup cost is the software configuration expense, a one-time investment. If you use plug-and-play devices, the deployment process should be straightforward without much complication.

However, if you are configuring the software on more complicated signage systems, such as immersive video walls or giant screens, incurs additional costs.

Additionally, deploying on-premise technology adds to the digital sign costs compared to cloud software setup.

Continuous technology maintenance cost

Besides the upfront cost, there is a maintenance of IT (keeping the server up & running, software updates, and physical maintenance of the data center in terms of environment), this includes routine hardware checks, software updates, and troubleshooting. These expenditures will vary based on your network size, your software partner agreements & more.

Annual maintenance contracts typically cost between $40 and $500, though the price can be higher depending on the level of support your system needs. Additionally, some providers offer 24/7 support services at an extra cost, which can be beneficial for businesses that require constant uptime.

Network and connectivity cost

Reliable network and connectivity are vital for the effective functioning of digital signage. Costs can vary based on the type of connection used. For instance, a dedicated broadband connection might cost around $70 to $100 per month. In areas with limited internet access, cellular data plans can be used, with costs depending on data usage—typically cost $4-6 per GB. It’s important to ensure that the chosen network solution offers sufficient bandwidth and reliability to support high-quality content delivery without interruptions.

D. The cost of digital signage content

The heart of digital signage is the content. There are countless blogs on digital signage content ideas and how to design a signage content. But what often doesn’t get mentioned enough is that there is a cost of creating and managing these content too.

The cost of creating content for your digital signage

There are two ways to create a content for digital signage: either you design your creatives yourself, or you outsource it to a professional. Either way, there is a cost of creating your digital signage content.

Firstly, **if you go into a full Do-It-Yourself mode**, there is the price of a design software. The most common design app that beginners and DIY-ers use is Canva. The app super user-friendly and also gives a number of free graphics & templates. In fact, that is the primary reason Pickcel has integrated the Canva app within its software (Pickcel users can design unlimited content for free once they sign up.)

Numerous Canva alternatives offer easily editable graphics designers’ templates, but!? These tools typically provide limited-period free trials, requiring a switch to a paid plan afterward.

The price of these software plans roughly range from **$7/month** to **$40/month**.

But practically speaking, DIY content creation is only feasible if you don’t have much requirement of content.

DIY content creation works well only when you have minimal content requirements. However, for medium to large organizations relying on digital signage for daily communication, product advertising, and branding campaigns, the approach proves inadequate for such scenarios.

The cost of content management (publishing and monitoring)

It might sound absurd that there is a content management cost. Aren’t we already paying for the software?

Well, that’s true.

Most businesses can save money on content management with signage software that supports scheduled auto-publishing at no additional cost. It is particularly beneficial when considering outdoor electronic sign prices, helping businesses optimize their budget effectively.

But there are also businesses that have large screen networks and require a steady flow of content in real time (or even a very targeted & dynamic distribution of content). Organizations with such complex content management needs often outsource these cumbersome assignments to professionals.

For example, when Pickcel took up the Amazon Easy project, we helped publish real-time product promotions and the latest offers from Amazon sellers on the Easy Store signage screens. By entrusting content management to Pickcel services, Amazon could efficiently manage the cost of digital signs and make the most of its in-house workforce.

Sample cost sheet: Digital signage cost breakdown

Accurately outlining the digital sign board cost requires a comprehensive understanding of digital signage components. We have used the following digital signage price list as a reference to give an approximate budget estimate.

Customer - A retail chain having 5 stores in different parts of New York

**Business Need:** Real-time publishing of offers & discounts along with product showcase

**Solution requirement:**

• Indoor screen of 40-43 inch size,

• Operating hours 12-14 hours a day.

• Ability to publish content from central location

**Proposed solution and cost:**

Total cost of ownership for 5 units and 3 years -

*Effort cost for content creation and publishing not included considering:

• Part time activity of management and not measurable/tangible

• Power full signage software providing ready-made templates and tools for creating and sourcing content reduces effort costs significantly.

**Disclaimer:**
The above estimate is the most simplistic and generic case study. The cost of digital signage ownership may vary significantly depending on the complexity, constraints and other environmental conditions.

Reiterating what we started with: The following parameters would affect the expenses:

• Number of displays and their geographical distribution

• Type and size of display

• Outdoor implementation (the hardware cost increases significantly)

• Integration with third party application for displaying data

• Interactivity

• Operation time (24x7 usage will increase the cost)

• Security compliance related requirements

• Data retention within the premise which would require on-premise implementation

• Criticality (high critical signage application would require redundancy to be built in)

Is the digital signage cost worth bearing?

Digital signage is a proven catalyst for advancing your business goals.

In the era of digital dominance, traditional paper-based mediums are waning in relevance for businesses. As an astute business owner, optimizing the returns from such a dynamic digital asset becomes paramount.

Aligning with the right signage partner allows you to unlock the full potential of your digital signage cost breakdown. At Pickcel, we offer complimentary consultations during our product demo, empowering you to make well-informed decisions for a strategic and professional digital signage solution.

Start your digital signage journey and take your business to new heights!

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